Volunteer

Role Description: The Elmira Maple Syrup Festival Committee is seeking a highly motivated individual to assume the role of Volunteer Coordinator. This is a critical role in the successful execution of the annual Elmira Maple Syrup Festival.

The Volunteer Coordinator would be responsible for the following tasks:

• Source and recruit volunteers through various platforms (email, community organizations, etc.)
• Complete the volunteer intake package and provide the necessary information for volunteers
• Schedule volunteers appropriately to fulfill the responsibilities of their role
• Provide support for volunteers as necessary on festival day
• Develop volunteer role descriptions in conjunction with the sub-committee lead(s)
• Communicate frequently with volunteers and sub-committee lead(s) to ensure the placement is meeting the needs of the program and the volunteer
• Plan appropriate volunteer recognition initiatives

Skills required to be a successful applicant:

• Advanced organization skills
• Exceptional interpersonal skills
• Demonstrated oral and written communication skills
• Strict attention to detail and accuracy
• Ability to work independently as well as in a team environment

Role Description: The Elmira Maple Syrup Festival Committee is seeking a highly motivated individual to assume the role of Special Events Coordinator/Assistant. This role is critical to the success of the Elmira Maple Syrup Festival.

The Special Events Coordinator/Assistant would be responsible for the following tasks:

Committee Meetings

• Organize special events that pertain to the festival across several locations (downtown mall, WMC, pancake tent, etc.)
• Put in a request for volunteers based on the number of events and locations for the year. Consult with the Volunteer Coordinator to ensure requirements for volunteers are met.
• Ensure payments are received from attending performers, vendors, and other special events.
• Coordinate with Woolwich Township Recreation Facilities regarding layouts and logistics surrounding the WMC. 

Subcommittee

• There is not a subcommittee directly within the Festival Committee. However, liaising between committees such as facilities, mall vendors, the pancake tent, and volunteers is required.

Close to the Festival Date

• Confirm attendance for all events, performers, and vendors for special locations.
• Attend the safety and emergency preparedness meeting organized by the Facilities Coordinator (Wednesday before the festival)

Budget

• Submit the budget based on the previous year. Changes to be made following the festival date and throughout the off-season.

Forms

• Keep a copy of the insurance certificates and applications for vendors and other special events groups on hand and know where they are located on festival day.

Detailed Task List

• See Special Events Workflow/Schedule for more details with timeline, volunteer schedule, and contacts for each area.

Skills required to be a successful applicant:

• Advanced organization skills
• Ability to adhere to control functions
• Demonstrated oral and written communication skills
• Strict attention to detail and accuracy
• Ability to work independently as well as in a team environment

Role Description: The Elmira Maple Syrup Festival Committee is seeking a highly motivated individual to assume the role of Online Ticket Sales Coordinator. This role is critical to the success of the Elmira Maple Syrup Festival’s pre-sale success.

The Online Ticket Sales Coordinator would be responsible for the following tasks:

• Coordinate and implement ticket sales to be posted on the festival website. You will be liaising closely with the Website Coordinator and multiple sub-committee leaders, to ensure content is accurately sold to the public
• Maintain adequate documentation for all sales and follow control framework to ensure records are updated on festival day
• Set up and track key sale metrics and regularly report on performance
• Work collaboratively with our external web development vendors to identify and address
  technical issues and bugs
• Assist Website Coordinator with certain web responsibilities

Skills required to be a successful applicant:

• Advanced organization skills
• Ability to adhere to control functions
• Demonstrated oral and written communication skills
• Strict attention to detail and accuracy
• Ability to work independently as well as in a team environment

Role Description: The Elmira Maple Syrup Festival Committee is seeking a highly motivated individual to assume the role of Ticket Booth Coordinator. This role is critical to the success of the operations on the day of the Elmira Maple Syrup Festival. The Ticket Booth Coordinator would be responsible for the following tasks:

• Facilitate Volunteers on festival day to staff ticket booths to make sales at various venues, working closely with the Volunteer Coordinator
• Coordinate cash collections for the festival and maintain floats at all ticket booths
• Follow and enforce control protocols for handling cash on festival day
• Provide support for volunteers as necessary on festival day
• Communicate frequently with volunteers and sub-committee lead(s) on festival day to ensure uninterrupted ticket sales

Skills Required to be a successful applicant:

• Advanced organization skills
• Ability to adhere to control functions
• Demonstrated oral and written communication skills
• Strict attention to detail and accuracy
• Ability to work independently as well as in a team environment